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APPOINTMENT REMINDER SERVICE

So your clients are forgetting about their appointments, you are sending out expensive postcard reminders or your secretary is stressed out making all those appointment reminder calls. Kwikcall’s Appointment Reminder Service (ARS) is here to save you!

How does ARS work:

ARS is a web-based appointment reminder service which allows you to record your personalized reminder message and have your clients reminded of their upcoming appointment, a day or two before the actual appointment. ARS gives you full account flexibility at your fingertips, you can decide when and how your reminder calls go out as well as manage the uploading of your appointment data regularly. You can either use our web-based appointment scheduler or you can upload your appointment data from your current appointment scheduler.

Your clients will get the reminder call at the appropriate time with their caller ID showing your office phone number, a sure way to ensure that they pick up the phone. Your clients will be able to confirm their appointment or connect to your office to reschedule with the press of a button, call results will be emailed to you daily so you can easily manage your schedule ahead of time. ARS supports multi-lingual calls and offers many user-friendly features.

Pricing:

ARS has a simple and competitive pricing structure. There is a one-time setup fee to create your account, and then you choose the monthly calling plan that suits your needs. The more clients you see a month the less you pay per reminder call, our packages start at just $75 a month. For our latest ARS packages please use the Contact Us form and we will email you the pricing.

Benefits of using ARS:

There are many benefits to streamlining the way you manage appointment reminder calls. By automating the call, you save your staff the hassle of making phone calls, you can increase the reliability of the reminder calls and you can cut the expense of using other reminder techniques like postcards or mailers.

ARS will reliably send out the reminder calls day after day, call results will be emailed to you or can be tracked online. You and your clients will have peace of mind knowing that the job will get done. By reducing your No-Shows you will increase your ROI dramatically, so the cost for ARS would be covered pretty quickly. ARS will also save you the expense of purchasing and maintaining a dialer system. The expense of purchasing and maintaining a dialer along with the time and effort needed to maintain it makes using ARS a no-brainer.

Effectiveness of Automated Reminder Calls:

Automated appointment reminder calls are extremely effective, sometimes even more than your secretary. People do not mind an automated reminder call as they are less intrusive and time consuming than speaking to a live person. Automated calls are becoming very standard across the spectrum, so your clients will adapt quickly. It is also important to let your clients know that you are using an automated appointment reminder program and encourage them to confirm their appointment on the call.